Online boardroom is a live meeting that makes use of online conference software. The software allows participants to communicate with each other using the use of a speaker and webcam so that they can see each other’s faces and hear each other. It also allows the attendees to share their screens and collaborate on documents. Some of the most popular online board rooms include Zoom and GoToMeeting.

As opposed to face-toface meetings virtual conferences are more difficult to keep attendees active. Attendees might be forced to fight the urge to check their emails or text messages, and they may also struggle with distractions like pets and kids. Some board members prefer face-toface meetings because it is difficult to keep people focused on the discussion.

Board meetings are important and formal occasions during which the Board reviews the organisation’s performance, sets its future strategy and provides oversight to management. In some companies that have board meetings, the Board may hold its meetings in their own dedicated boardroom. Other organizations might employ a venue that reflects the importance of the event, like a conference centre or hotel.

Utilizing board portals for virtual meetings can reduce the cost and complexity of governance processes. It will eliminate the need for physical board books that require a significant investment in printing, paper, binding, and shipping costs. It can also cut down on the time required to prepare and distribute materials for the board, as well in reducing the risk of sensitive information being leaking via email or personal file-sharing systems. A good board portal must offer security features like robust Q&A as well as an audit trail of user activities. It should be compatible with a variety of operating systems and devices such as iOS and Android.

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